Skip to content
Seeing clients through Headway or Alma? See what you'd keep with your own practice
Cima

Cima EHR

HomeFeaturesPricingTourGuidesContact

Who it's for

TherapistsAddiction counselorsNurse practitionersGroup practicesIOP and PHP programsLeaving Headway or Alma

Cima products

Cima EHRThis siteThe EHR for therapists, NPs, group practices and IOP/PHP programsQuick VOBInsurance verification for treatment center admissions teamsComplySurvey-ready compliance work for behavioral health programsCima ConsultingOpen a practice, program or sober living home, and get credentialed
Which product do I need?

For LCDCs, LPCs, LCSWs and LMFTs who treat substance use

The EHR for counselors who treat addiction.

Intake assessments, progress notes, treatment plans and claims built for substance use and mental health work, with the 42 CFR Part 2 protections your clients count on. Simple enough for a caseload of one, ready for a 25-client program.

Get early accessWatch the demo

Solo plan: $59/month, claims about 30¢ each. No percentage of your sessions, ever.

A progress note in Cima with interventions, the plan goal and the billing box

What substance use work needs from an EHR

Built with the counselors at a licensed Texas IOP and PHP, for the notes, consents and claims you write every week.

Intake that covers use

The intake assessment asks for the presenting problem in the client's words, the substance use and psychiatric history, and your diagnostic impression, and bills as 90791 or H0001.

Notes tied to the plan

Progress notes with relapse prevention, motivational interviewing, CBT and the other interventions you use, written against the treatment plan's goals. Cima says what's missing before you sign.

Part 2, handled

Consents explain the extra federal protection for substance use records, and anything you release under a Part 2 consent carries the required notice to the recipient.

Safety first

PHQ-9 and GAD-7 done on the client's phone. A self-harm answer alerts you right away, and a moderate or high risk note needs your safety plan before you sign.

Between sessions

Fewer no-shows, less phone tag

  • Text reminders a day or two ahead; clients reply C to confirm. Texts never say what the visit is for.
  • Your own booking page, from your open hours.
  • Intake paperwork and consents by text, signed with a finger.
  • No-show and late-cancel fees in one click.
The week's calendar in a demo practice

Getting paid

Claims that go out right the first time

  • Signing the note creates the charge with the code from the session length.
  • Each claim is checked for what payers reject before it goes: NPIs, member IDs, diagnoses, authorizations and filing limits.
  • Superbills for clients who pay you directly, and statements for what they owe.
A claim with exactly what to fix before sending

See it in under a minute

Silent clips of the real app, with made-up clients.

From the visit to a signed noteThe note opens with the visit filled in; sign with your PIN and the claim is created.
Paperwork before they walk inDetails, PHQ-9 and GAD-7, consents signed with a finger.
Groups, when you're readyOne summary, each client's own entry, attendance against each level of care.

Growing past one

Add an IOP when you're ready

The same chart grows into levels of care, group notes, per diem billing and continued-stay reviews on the Program plan. Your clients and their history come with you.

See Cima for IOP and PHP
Opening your own practice?

Cima Consulting gets you set up and credentialed with 3 insurance plans, policies and forms included, for a flat $1,950.

See the solo launch package

Simple pricing. No percentage, ever.

Each added clinician is $39/month. Billing and front-desk logins are free. Claims are about 30¢ each, at the clearinghouse’s standard rate. Compare the plans.

Solo

$59/month
one clinician; add more for $39
  • Calendar, reminders and online booking
  • Notes with AI drafting
  • Insurance claims and superbills
  • Client paperwork by text
Get early access

Solo PrescriberFor NPs

$129/month
one clinician; add more for $39
  • Everything in Solo
  • E/M and medication-management coding
  • E-prescribing, controlled substances too (coming soon)
  • Psychiatric and primary-care templates
Get early access

Program (IOP / PHP)

$399/month
up to 25 clients in the program
  • Everything in Prescriber
  • Levels of care and group notes
  • Attendance and per diem billing
  • Authorizations and continued-stay reviews
Get early access

Questions counselors ask

Can an LCDC bill insurance with Cima?

Cima puts your credential, NPI and taxonomy on the claim. Whether a plan pays for services by your license depends on the plan and your state; check each contract before you bill it.

Is Cima HIPAA and Part 2 compliant?

It's built for both. We sign a Business Associate Agreement with every practice. Records are encrypted and hosted in the US, people sign in with a passkey, Google or Microsoft, or a password plus an authenticator code, as the practice owner allows, and every chart view is logged. Consents and releases carry the 42 CFR Part 2 language; you decide what to release and to whom. How we protect your records.

Can I use it for group sessions?

Group notes, with each client's own entry and one PIN to sign them all, come with the Program plan.

Can I bring my clients from another EHR?

Yes. Export your client list as a CSV from SimplePractice, TherapyNotes or most other systems, or use a spreadsheet, and import it in minutes. How switching works.

Spend your evenings off the paperwork.

Free for 30 days. Set up in an afternoon.

Get early access

Get early access to Cima

We're opening Cima to new practices now. Tell us a little about yours and we'll set you up, usually within one business day.

What are you interested in? pick any

Please don't include any client's health information. We use what you send only to reply to you.